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THE WORLD NEXUS dba XSTAR EDUCATION ADULT VOLUNTEER AND LEARNING PROGRAM
AGREEMENT Version 2026.11.1 Confidential Program
Document | Adult Volunteers Only
This Agreement is intended for adult volunteers who are 18 years of age or older. It is designed to
confirm the voluntary, non-employment, learning-oriented nature of participation; establish child-
safety boundaries; protect confidential information; define risk allocation; require cooperation
with safety, reporting, insurance, and dispute processes; and preserve the Organization's
operational, legal, and compliance defenses. This document should be used together with the
Organization's Child Protection Policy, background screening procedures, training records, sign-
in/sign-out records, incident reporting system, and any program-specific rules.
Organization: ______________________________
Program / Activity: ______________________________
Volunteer Full Legal Name: ______________________________
Effective Date: ______________________________
1. Parties and Organization Identity
This Adult Volunteer and Learning Program Agreement (the "Agreement") is entered into by and
between THE WORLD NEXUS dba Xstar Education, including its programs, directors, officers,
managers, employees, instructors, contractors, authorized representatives, agents, successors,
assigns, and affiliated program personnel (collectively, the "Organization"), and the adult
individual signing this Agreement (the "Volunteer").
For purposes of this Agreement, "Program" means any educational, enrichment, tutoring,
afterschool, camp, youth development, community, cultural, event, administrative, classroom
observation, preparation, cleanup, online, off-site, or related activity organized, operated,
sponsored, hosted, assisted, or coordinated by the Organization.
2. Adult-Only Application of this Agreement
This Agreement applies only to individuals who are 18 years of age or older. A minor volunteer
must not use this Agreement as the primary volunteer agreement unless the Organization
expressly approves a separate minor-volunteer packet signed by the minor and the minor's parent
or legal guardian.
The Volunteer represents that the Volunteer is at least 18 years old, legally competent to sign this
Agreement, and entering into this Agreement voluntarily.
3. Nature of the Agreement
This Agreement confirms the voluntary, educational, non-employment nature of the Volunteer's
participation in programs connected with the Organization and sets forth related safety,
confidentiality, assumption of risk, limitation of liability, release, indemnification, dispute
resolution, and conduct-boundary requirements.
This Agreement does not create an employment contract, labor agreement, paid internship,
unpaid employment-style internship, independent contractor relationship, agency relationship,
partnership, joint venture, fiduciary relationship, franchise relationship, or any continuing service
relationship.
4. Purpose of Participation
The Volunteer participates primarily for personal growth, educational experience, community
service, career observation, charitable participation, or learning purposes, and not for
compensation, employee substitution, core operations, or creation of an employment
relationship.
The Volunteer confirms that the Volunteer does not participate with any expectation of wages,
salary, bonus, commission, tips, stipend, benefits, employee rights, future employment,
preferential hiring, business opportunity, academic credit unless separately documented, or any
economic benefit.
5. No Employment Relationship
The Volunteer acknowledges that the Volunteer is not an employee of the Organization and is not
entitled to wages, salary, overtime, minimum wage, premium pay, expense reimbursement unless
separately approved in writing, bonus, commission, employee benefits, health benefits,
retirement benefits, paid leave, unemployment insurance, workers' compensation, disability
benefits, or any other employee-type benefit.
The Program does not constitute a job position, job vacancy, employment opportunity, paid
internship, unpaid employment-style internship, probationary period, training period, trial period,
or employment selection process.
The Volunteer shall not represent to any student, parent, family, third party, government agency,
or other person that the Volunteer is an employee, teacher, supervisor, manager, representative,
agent, or authorized spokesperson of the Organization.
6. Non-Essential Role and No Operational Dependence
The Volunteer's participation is not required for the operation of the Organization. The
Organization does not rely on the Volunteer to perform core, essential, regulated, licensing-
required, ratio-required, unsupervised, or non-replaceable work. The Volunteer does not replace
any paid employee, teacher, teaching assistant, contractor, service provider, mandated staff
member, legally required adult, insurance-required adult, or any person the Organization is
required to provide by law, policy, contract, insurance, licensing, program-safety requirement, or
parent expectation.
If the Organization permits the Volunteer to provide limited support, such support is non-core,
non-essential, auxiliary, observational, educational, or experiential in nature.
7. Learning and Observation Nature
Participation is primarily observational, educational, experiential, and community-service
oriented. The Volunteer may provide limited, non-essential support only under the direction and
oversight of authorized Organization staff.
Volunteer participation is not used to screen, evaluate, promise, or guarantee future employment.
The Volunteer is not subject to employment-style performance evaluations, productivity
requirements, minimum output requirements, operational quotas, or disciplinary systems
applicable to employees.
Notwithstanding the foregoing, the Volunteer must comply with all Organization safety rules, child
protection rules, confidentiality requirements, sign-in/sign-out procedures, media restrictions,
staff instructions, and other program rules.
8. Voluntary Participation Model
The Volunteer may choose whether to participate based on the Volunteer's own time, interest, and
ability. Unless separately agreed in writing by the Organization, the Volunteer has no minimum
hour requirement, fixed schedule, mandatory attendance, ongoing service obligation, or
continuing duty to appear.
The Organization may provide available hours, suggested time windows, program opportunities,
event needs, or communications for coordination convenience. Such communications do not
create an employment schedule, fixed assignment, mandatory shift, attendance requirement, or
contractual duty to perform services.
The Volunteer may decline, stop, or discontinue participation at any time, subject to safety-
sensitive transition instructions if the Volunteer is already on site and immediate departure could
create a safety concern.
9. Participation Cycle and Time Flexibility
Volunteer participation is typically short-term, temporary, occasional, intermittent, seasonal,
event-based, or non-continuous. The frequency, timing, and duration of participation are
generally determined by the Volunteer and remain subject to Organization safety, capacity,
program, supervision, eligibility, and compliance requirements.
This Agreement does not create a long-term, fixed, continuous, exclusive, stable, or economically
dependent engagement. The Volunteer confirms that the Volunteer is not economically dependent
on the Organization as a source of income or financial support.
10. Scope of Permitted Activities
If permitted by the Organization and directed by authorized staff, the Volunteer may participate
only in limited, non-essential, supportive activities that do not require independent judgment over
minors, do not replace paid staff, and do not place the Volunteer in a position of unsupervised
authority.
• Observing classroom, activity, event, or program procedures;
• Assisting with preparation, organization, distribution, collection, setup, cleanup, or
administrative support;
• Providing general classroom or activity support in an observable and supervised setting;
• Supporting community, educational, cultural, competition, showcase, open-house, or
program-related activities; and
• Performing other limited tasks expressly assigned by authorized Organization staff.
11. Prohibited Activities Without Express Written Authorization
Unless expressly authorized in writing by the Organization, and only if legally and operationally
permitted, the Volunteer must not engage in any activity outside the assigned scope.
• Unsupervised supervision of minors or being counted toward any adult-student
supervision ratio;
• Transportation, pickup, drop-off, escorting off-site, or arranging transportation for any
student or minor;
• Medical treatment, medication handling, first-aid decisions, health judgments, or
restroom/changing-area assistance;
• Discipline, punishment, restraint, physical handling, student conflict resolution, or parent
communications;
• Handling cash, tuition, payments, refunds, financial records, sensitive student records, or
confidential files;
• Making promises, admissions, commitments, refunds, safety conclusions, enrollment
decisions, or statements on behalf of the Organization;
• Private tutoring, outside solicitation, private contact, or program-related communications
outside approved channels; and
• Any task that appears unsafe, unclear, unauthorized, inappropriate, uncomfortable, or
outside the Volunteer's limited role.
Any written authorization under this Section is limited to the specific activity, task, scope, and
period stated in the authorization. The authorization must state that the screening, training,
supervision, and insurance requirements applicable to that activity have been met. No
authorization under this Section waives the limits in Sections 10 or 13 of this Agreement or Section
4 of the Supplemental Agreement, authorizes contact with or transportation of a minor otherwise
prohibited by this Agreement, or permits the Volunteer to substitute for personnel the
Organization is required by law to provide. The authorization may state this confirmation in
general terms and need not attach or itemize supporting records.
12. Compliance with Laws and Program Rules
The Volunteer agrees to comply with all applicable federal, state, county, city, and local laws and
regulations, as well as the Organization's written or verbal safety rules, child protection rules,
confidentiality requirements, media rules, sign-in/sign-out rules, conduct standards, and
reasonable staff instructions.
If law, insurance, licensing, facility, school, partner, government, or program requirements impose
a higher standard than this Agreement, the Volunteer agrees to comply with the higher standard.
13. Child Protection and Conduct Boundaries
The Volunteer understands that the Organization serves minors and that child safety is a
fundamental condition of participation. The Volunteer must strictly follow all child protection
rules, staff instructions, supervision procedures, and professional-boundary requirements.
The Volunteer must maintain observable, interruptible, appropriate, and supervised interactions
with minors. The Volunteer must avoid any private, hidden, isolated, closed-door, one-on-one, or
unsupervised setting with a minor.
• The Volunteer must not be alone with any minor in a private, closed, hidden, isolated,
vehicle, restroom, storage room, office, parking lot, or other secluded setting;
• The Volunteer must not privately communicate with any minor by phone, text, email, social
media, gaming account, messaging app, personal account, or similar channel;
• The Volunteer must not request, save, use, or share any student's or parent's private
contact information unless specifically authorized for a legitimate program purpose;
• The Volunteer must not photograph, audio-record, video-record, livestream, post, forward,
store, tag, identify, or distribute any image, voice, name, likeness, or identifying
information of any student, parent, staff member, volunteer, or participant without express
written authorization;
• The Volunteer must not give students food, medication, gifts, money, discounts, private
favors, private tutoring, personal help, or other benefits unless authorized by staff; and
• The Volunteer must immediately report safety concerns, boundary concerns, injuries,
illness, suspected abuse or neglect, inappropriate conduct, parent complaints, student
conflicts, missing-child concerns, media issues, or unusual incidents to authorized
Organization staff.
14. Background Screening, Training, and Eligibility
The Volunteer understands and agrees that the Organization may require identity verification,
reference checks, background checks, Live Scan fingerprinting, child-abuse prevention training,
mandated reporter training, safety training, on-site orientation, signed policy acknowledgments,
or other screening and training based on law, insurance, facility requirements, program safety, or
internal policy. The Volunteer agrees to provide accurate, complete, and truthful information and
to cooperate with reasonable Organization requirements. Where background screening or training
must be completed before a service may be performed — whether under applicable law or under
the Organization's screening or training requirements for that service as communicated to the
Volunteer — the Volunteer must not begin that service until the Organization has confirmed that
the requirement has been completed. The Organization may deny, limit, suspend, or terminate
participation based on safety, compliance, insurance, screening, training completion, parent
complaints, staff concerns, program needs, or the Organization's judgment.
If any matter may affect the Volunteer's suitability to participate in a program involving children,
including relevant criminal history, restraining order, child safety complaint, ban from a school or
organization, professional restriction, pending investigation, or other material matter, the
Volunteer must promptly disclose the matter to the Organization. The matters to be disclosed
under this Section are limited to matters that may lawfully be inquired into and that are materially
related to child safety or to the Volunteer's suitability for the assigned service.
15. No Authority to Bind or Represent the Organization
The Volunteer has no authority to speak for the Organization, interpret policies, admit liability,
handle complaints, promise refunds, promise enrollment, promise program results, promise
safety conclusions, promise compensation, sign documents, collect fees, give medical, legal,
educational-placement, admissions, psychological, or professional advice, or otherwise bind the
Organization. All parent questions, complaints, refund requests, student-performance issues,
discipline issues, safety incidents, accidents, media inquiries, government inquiries, or third-party
communications must be referred to authorized Organization staff.
16. Sign-In/Sign-Out, Hours, Certificates, and Recommendations
Any volunteer hours, certificates, verification letters, recommendation letters, or service
confirmations are provided at the Organization's discretion and are not automatic rights or
contractual obligations.
Volunteer hours will be recorded and verified only based on the Organization's official sign-in/sign-
out records or other written records approved by the Organization. The Organization may decline
to count or verify time that is not signed in/out, incomplete, inaccurate, disputed, rule-violating,
unauthorized, or unverifiable.
The Organization may decline to issue a certificate, hour verification, recommendation letter, or
future opportunity if the Volunteer violates rules, arrives late, leaves early, breaches
confidentiality, creates a child-safety or boundary concern, communicates improperly, is
unsuitable for verification, or if verification would be inaccurate or misleading.
17. Confidentiality
The Volunteer may access, hear, observe, or infer information involving students, parents, families,
staff, volunteers, curriculum, pricing, payments, enrollment, behavior, discipline, health,
complaints, incidents, internal operations, business plans, vendors, partners, media materials,
safety processes, security procedures, records, or communications. All such information is
confidential. Without written authorization, the Volunteer must not access, copy, photograph,
record, screenshot, download, store, disclose, discuss, post, forward, distribute, use, or otherwise
handle confidential information.
The Volunteer must not discuss any student, family, staff member, volunteer, complaint, incident,
discipline, health, payment, or internal Organization matter in parent groups, student groups,
social media, personal chats, schools, communities, or with third parties. This confidentiality
obligation survives the end of participation.
18. Media, Likeness, and Social Media
The Volunteer understands that photos, videos, or other media of the Volunteer may be captured
during participation. The Volunteer grants the Organization permission to use the Volunteer's
likeness for educational, promotional, documentation, internal training, website, social media,
program showcase, compliance recordkeeping, safety, insurance, legal, or reasonable operational
purposes without compensation.
The Organization will make reasonable efforts to avoid misleading, improper, or harmful public
use of the Volunteer's likeness. If the Volunteer does not wish the Volunteer's likeness to be
publicly used, the Volunteer must notify the Organization in writing before participation; however,
the Organization may still retain internal media records for safety, documentation, compliance,
insurance, or legal purposes.
The Volunteer must not independently photograph, audio-record, video-record, livestream, post,
forward, store, share, tag, identify, or publish any content containing students, minors, parents,
staff, participants, internal spaces, sign-in sheets, documents, whiteboards, computer screens,
security features, or sensitive information unless expressly authorized in writing.
19. Health, Medication, and Emergencies
The Volunteer must not provide medical diagnosis, medical advice, medication, first aid, health
judgment, physical restraint, or emergency decision-making for students or others, except for the
minimum reasonable emergency action necessary to prevent serious immediate harm where
authorized staff are unavailable and delay would create an immediate risk.
In an emergency, the Volunteer should immediately notify authorized staff or call 911 if clearly
necessary, and notify the Organization as soon as possible. The Volunteer must not independently
make medical commitments, cost commitments, admissions of liability, parent-communication
conclusions, or statements about cause or responsibility.
20. Personal Property, Vehicles, and Transportation
The Volunteer is responsible for the Volunteer's phone, computer, vehicle, bag, identification,
cash, and other personal property. Except as otherwise required by law, the Organization is not
responsible for loss, damage, theft, or vehicle-related loss involving the Volunteer's personal
property.
The Volunteer must not use a personal vehicle to transport students, parents, staff, volunteers, or
program participants, and must not arrange transportation on behalf of the Organization unless
separately authorized in writing and compliant with law, insurance, and Organization policy
requirements.
21. Communications, Devices, and Information Systems
The Volunteer must not access, use, copy, download, screenshot, photograph, save, transmit, or
share the Organization's computers, tablets, accounts, cloud files, student records, parent
information, payment information, curriculum materials, sign-in sheets, camera systems,
communication systems, or information systems without authorization.
The Volunteer must not use personal devices to record, store, or transmit sensitive information
related to students, parents, staff, internal operations, or the Program. The Organization may
require the Volunteer to delete unauthorized content and cooperate in confirming deletion.
The Organization's authority under this Section does not extend to material that Section 29
requires to be preserved. If a direction under this Section would conflict with a preservation duty
under Section 29, the material must be preserved; the Organization may instead require that it be
securely stored and that access to, use of, or disclosure of it be restricted.
22. Conflicts of Interest, Solicitation, and Non-Solicitation
The Volunteer must not use access to students, parents, families, staff, volunteers, vendors, or
Organization information obtained through the Program to solicit business, build client
relationships, divert opportunities, recruit staff or volunteers, or promote services for the
Volunteer, the Volunteer's family, another organization, a competing program, private tutoring,
commercial service, religious group, political group, investment opportunity, medical service,
psychological service, or any third party.
Without written consent, the Volunteer must not promote, sell, recommend, or provide to
students or parents any private classes, tutoring, camps, competitions, products, services,
communities, organizations, or outside programs.
23. Assumption of Risk
The Volunteer understands that participation may involve known and unknown risks, including
slips, trips, falls, cuts, scrapes, collisions, strains, illness, communicable disease exposure, allergic
reactions, food exposure, classroom materials, art supplies, sports equipment, furniture, cleaning
supplies, outdoor areas, playgrounds, parking lots, sidewalks, drop-off/pickup areas, weather,
third-party conduct, student conduct, parent conduct, other-volunteer conduct, staff conduct, and
risks caused by the Volunteer's own conduct. The Volunteer confirms that the Volunteer
participates voluntarily with knowledge of these risks and, to the fullest extent permitted by law,
assumes all risks arising out of or related to participation, presence, activities, assistance,
observation, travel to/from, communications, or program-related conduct.
24. Volunteer Responsibility for Unauthorized or Unsafe Conduct
The Volunteer must follow staff instructions, safety rules, child protection boundaries, assignment
limits, and program procedures. The Volunteer must not perform tasks that are unsafe,
unauthorized, unclear, inappropriate, uncomfortable, outside the assigned role, or beyond the
Volunteer's ability or authorization.
To the fullest extent permitted by law, if any loss, injury, damage, claim, demand, investigation,
government inquiry, insurance matter, expense, or dispute arises from or relates to the Volunteer's
failure to follow instructions, violation of safety rules, breach of child protection boundaries,
unauthorized conduct, unsafe conduct, negligence, intentional misconduct, unlawful conduct,
inaccurate information, or actions outside the assigned volunteer role, the Volunteer agrees to
accept responsibility for such conduct and to cooperate with the Organization in addressing any
related claim, investigation, insurance matter, government inquiry, or dispute. This section is
intended to allocate responsibility for the Volunteer's own conduct and does not release any claim
that cannot be released as a matter of law.
25. Limitation of Liability and Release
To the fullest extent permitted by law, the Volunteer, on behalf of the Volunteer and the
Volunteer's heirs, representatives, successors, assigns, and related parties, releases, waives, and
discharges the Organization and its owners, directors, officers, employees, contractors,
instructors, teaching assistants, agents, representatives, affiliates, successors, assigns, and
authorized volunteers from any and all claims, demands, causes of action, damages, losses,
liabilities, costs, and expenses arising out of or related to the Volunteer's participation, presence,
activities, injury, illness, property damage, emotional distress, accident, communication, or any
program-related matter. This Agreement is not intended to release claims that cannot legally be
released, including claims arising from the Organization's gross negligence, willful misconduct,
intentional misconduct, fraud, or other non-waivable conduct, to the extent such claims cannot be
released under applicable law.
26. Insurance
The Organization does not provide medical insurance, health insurance, disability insurance,
workers' compensation, unemployment insurance, automobile insurance, personal property
insurance, or employee-benefit insurance for the Volunteer. The Volunteer is responsible for the
Volunteer's own medical, health, automobile, property, and other personal insurance coverage.
Except as otherwise required by law, the Volunteer is responsible for medical expenses,
transportation costs, property losses, and other personal expenses related to participation.
27. Indemnification
The Volunteer has no obligation to defend the Organization or any person listed in Section 25, and
no obligation to advance defense costs at any time before responsibility has been finally
determined or established by a settlement to which the Volunteer has consented in writing. To the
fullest extent permitted by law, and only after responsibility has been finally determined by a court
or arbitrator or established by a settlement to which the Volunteer has consented in writing, the
Volunteer agrees to indemnify and hold harmless the Organization and the persons listed in
Section 25, but only to the extent of the portion of the claim finally determined to have been
caused by: (a) the Volunteer's negligent or wrongful acts or omissions; (b) the Volunteer's knowing
material misrepresentation, provision of false information, or falsification or destruction of
evidence; (c) conduct the Volunteer knew was outside the permitted volunteer role, including
unauthorized contact with or transportation of a minor, unauthorized media capture or disclosure,
breach of confidentiality, or unauthorized representation of the Organization; or (d) the
Volunteer's intentional misconduct or violation of law. This Section does not extend to any portion
of a claim attributable to the negligence or other fault of the Organization or any person listed in
Section 25. Indemnification of a covered portion includes reasonable attorneys' fees and defense
costs attributable to that portion, payable only after the same final determination or consented
settlement. Section 11 of the Supplemental Agreement does not create a separate indemnification
obligation; this Section states the packet's indemnification terms. For purposes of this Section,
responsibility is "finally determined" when it is established by a final judgment or arbitral award
that is no longer subject to appeal or further review, or by a settlement approved in writing by the
Volunteer. A settlement entered into without the Volunteer's written approval does not create an
indemnification obligation under this Section.
28. Incident, Complaint, and Unusual Event Reporting
The Volunteer must immediately report to authorized staff any injury, illness, accident, dispute,
student conflict, parent complaint, suspected abuse or neglect, boundary issue, privacy issue,
media issue, missing-child concern, property damage, safety hazard, unusual communication,
unauthorized contact, rule violation, or other event that may affect a student, parent, the
Organization, or any third party.
Without authorization, the Volunteer must not independently investigate, resolve, admit fault,
promise compensation, contact parents, contact media, contact government agencies or third
parties on behalf of the Organization, or make any external statement regarding an incident,
complaint, student, parent, staff member, volunteer, or internal Organization matter.
29. Documents, Records, and Evidence Preservation
The Volunteer understands that the Organization may retain applications, agreements,
sign-in/sign-out records, training records, background screening records, communications, media
records, incident reports, complaint records, policy acknowledgments, and other related
materials for operational, safety, compliance, insurance, dispute-resolution, legal-defense, audit,
internal-management, and recordkeeping purposes.
If an incident, complaint, investigation, claim, insurance matter, government inquiry, or potential
dispute occurs, the Volunteer agrees to cooperate with reasonable Organization requests for
information confirmation, records preservation, interviews, written statements, deletion
confirmation, and factual clarification.
The Volunteer must not delete, alter, conceal, destroy, or withhold relevant communications,
photographs, videos, messages, documents, notes, or electronic materials after becoming aware
of any incident, complaint, investigation, claim, insurance matter, government inquiry, or
potential dispute.
30. Participation Restrictions, Removal, and Termination
The Organization may at any time deny, limit, suspend, remove, or terminate the Volunteer's
participation for safety, compliance, operational, insurance, facility, parent complaint, staff
concern, student safety, conduct, confidentiality, boundary, training, background check, program
need, or Organization-judgment reasons, without prior notice and without liability.
Termination of participation does not create any right to wages, compensation, damages, future
participation, certificate, hour verification, recommendation letter, employment opportunity, or
other benefit.
The Volunteer may discontinue participation at any time. The Volunteer must return any
Organization property, materials, documents, credentials, keys, badges, files, confidential
information, and access permissions upon request or termination.
31. Informal Resolution First
Before initiating any formal legal or arbitration proceeding, the Volunteer agrees to make a good-
faith effort to resolve disputes informally by providing written notice to the Organization
describing the issue and the requested resolution, unless immediate legal action is necessary to
prevent irreparable harm or the claim is one that cannot legally be subject to such a notice
requirement. The Organization will have a reasonable opportunity to review and respond. This
informal process does not prevent any person from contacting law enforcement, child protective
services, emergency services, government agencies, or making any legally required report.
32. Binding Individual Arbitration
To the fullest extent permitted by law, and except for claims that cannot legally be arbitrated, any
claim, dispute, or controversy arising out of or relating to this Agreement, the Volunteer's
participation, the Program, communications with the Organization, termination of participation,
volunteer hours, certificates, recommendations, alleged injury, alleged loss, confidentiality,
media, privacy, indemnity, or the relationship between the Volunteer and the Organization shall
be resolved by binding individual arbitration rather than in court. The arbitration shall be
conducted on an individual basis before a neutral arbitrator. The arbitrator shall have authority to
resolve disputes concerning the interpretation, applicability, enforceability, formation, scope, or
validity of this arbitration provision, except that any dispute concerning the enforceability of the
class, collective, consolidated, private attorney general, or representative action waiver shall be
decided by a court of competent jurisdiction unless applicable law requires otherwise.
The arbitration shall take place in the county where the Organization's principal program location
is located, unless the parties agree otherwise or applicable law requires a different location. The
arbitrator may award any individual relief available under applicable law, but only in favor of the
individual party seeking relief and only to the extent necessary to provide relief warranted by that
individual claim.
Nothing in this section prevents either party from seeking temporary, preliminary, or emergency
injunctive relief in court to protect confidential information, child safety, privacy, records,
intellectual property, non-solicitation obligations, or to prevent irreparable harm.
33. Class, Collective, Consolidated, Private Attorney General, and Representative Action Waiver
To the fullest extent permitted by law, the Volunteer and the Organization agree that any dispute
shall be brought only on an individual basis and not as a plaintiff, claimant, class member,
representative, participant, or proxy in any class, collective, consolidated, coordinated, mass,
private attorney general, or representative action or proceeding.
The Volunteer and the Organization waive the right to have any dispute heard, arbitrated,
administered, or resolved as a class, collective, consolidated, coordinated, mass, private attorney
general, or representative action, except to the extent such waiver is prohibited by applicable law.
If any portion of this waiver is found unenforceable as to a particular claim or remedy, that claim
or remedy shall proceed only in the forum required by law, and all other arbitrable individual
claims shall remain subject to individual arbitration to the fullest extent permitted by law.
34. No Limitation on Safety Reports, Government Reports, or Mandated Reports
Nothing in this Agreement, including the confidentiality, dispute resolution, arbitration, release,
indemnification, or non-disparagement-related concepts, prevents any person from contacting
law enforcement, child protective services, emergency services, government agencies, licensing
agencies, courts, or making any legally required or legally protected report. Nothing in this
Agreement limits the Organization's right or duty to report suspected child abuse or neglect, safety
concerns, threats, unlawful conduct, insurance matters, or other legally reportable matters.
35. Governing Law and Venue for Non-Arbitrable Matters
This Agreement shall be governed by the laws of the State of California, without regard to conflict-
of-law principles. For any matter that is not subject to arbitration or that must be filed in court
under applicable law, the parties agree, to the fullest extent permitted by law, that venue shall lie
in the state or federal courts with jurisdiction over the county where the Organization's principal
program location is located, unless applicable law requires otherwise.
36. Entire Agreement, Amendment, Severability, and No Waiver
This Agreement, together with the Supplemental Agreement and the other documents that form
the integrated volunteer packet with it, constitutes the entire understanding between the parties
regarding adult volunteer participation and supersedes all prior oral or written communications,
statements, arrangements, representations, or understandings regarding such participation. Any
amendment, waiver, or exception to this Agreement must be in writing and signed by an
authorized representative of the Organization. The Organization's failure to enforce any right, rule,
or provision does not constitute a waiver of that right, rule, or provision.
If any provision of this Agreement is found invalid, unlawful, or unenforceable, the remaining
provisions shall remain in effect to the fullest extent permitted by law. The invalid, unlawful, or
unenforceable provision shall be modified to the minimum extent necessary to make it
enforceable, if permitted by law.
37. Electronic Signatures and Counterparts
This Agreement may be signed by physical signature, scanned copy, electronic signature, PDF
signature, click-through acceptance, or other method showing intent to sign. Electronic or
scanned signatures have the same effect as original signatures to the fullest extent permitted by
law.
This Agreement may be executed in one or more counterparts, each of which is deemed an
original, and all of which together constitute one and the same agreement.
38. Acknowledgment; Understanding; Voluntary Execution
By signing this Agreement, the Volunteer acknowledges and confirms that the Volunteer has
received this Agreement, has had sufficient time and opportunity to read it carefully, understands
its terms, and has had the opportunity to ask questions before signing. The Volunteer understands
that this Agreement contains legally significant provisions, including but not limited to provisions
regarding non-employment status, child protection rules, confidentiality, media restrictions,
assumption of risk, release of claims, limitation of liability, indemnification, evidence preservation,
binding individual arbitration, waiver of class, collective, consolidated, private attorney general,
and representative actions, termination, governing law, and severability.
The Volunteer confirms that the Volunteer is signing this Agreement knowingly, voluntarily, and
without coercion, pressure, or reliance on any promise or statement not contained in this
Agreement. If the Volunteer does not understand or agree with any part of this Agreement, the
Volunteer should not sign this Agreement or participate in the Program.
THE WORLD NEXUS dba XSTAR EDUCATION PROSPECTIVE VOLUNTEER CLAIMS RELEASE, STATUS
CONFIRMATION, AND CONTINUING REPRESENTATIONS Version 2026.11.1 — Supplement to Adult Volunteer and Learning Program Agreement | Adult
Volunteers Only
This Supplemental Agreement is designed to address specific dispute theories that may arise after
volunteer participation begins. It does not replace the Adult Volunteer and Learning Program
Agreement, Version 2026.11.1 (the "Main Agreement"). The Main Agreement, this Supplemental
Agreement, the Adult Volunteer Intake and Quick Consent, and the Unified Signature and
Acknowledgment Page are intended to be read together as one integrated volunteer packet.
1. Receipt, Review, and Ability to Decline
The Volunteer confirms receipt of the complete Main Agreement before signing this Supplemental
Agreement; confirms that no page was missing; had sufficient time to review and retain a paper or
electronic copy; had the opportunity to ask questions and consult independent counsel; and
remains free to decline the volunteer opportunity without losing any existing employment, wages,
benefits, or contractual rights. The Volunteer understands that the Organization may condition
participation upon completion of its volunteer documents, screening, training, and safety
requirements. Choosing not to sign means only that the Volunteer will not participate in this
volunteer program.
2. No Employment Application, Hiring Process, or Compensation Promise
The Volunteer represents that the Volunteer did not apply for, accept, or believe the Volunteer was
accepting an employee, teacher, teaching assistant, trainee, paid intern, contractor, trial worker,
or other compensated position. Participation is accepted solely for charitable service, education,
observation, community participation, personal development, or learning.
As of signing, no person has promised wages, minimum wage, overtime, salary, stipend, bonus,
commission, tips, benefits, paid leave, deferred or retroactive compensation, conversion of
volunteer hours into paid hours, future employment, preferential hiring, or payment after any
observation, training, trial, or volunteer period. Any discussion of a possible future budget,
vacancy, position, recommendation, or opportunity is not a present or retroactive compensation
promise unless stated in a separate written employment agreement signed by an authorized
Organization representative.
3. Scheduling Communications Are Not Employment Shifts
Any date, time, recurring availability, calendar entry, reminder, or coordination message is for
program planning only. The Volunteer has no minimum-hour requirement, may decline any
proposed date or activity, need not obtain employment-style permission to decline future
participation, need not submit a medical note or leave request, and may reduce, pause, or
discontinue participation at any time. If participation becomes recurring or continuing, duration
alone does not create compensation, exclusivity, guaranteed hours, or employment. The
arrangement must remain voluntary, unpaid, non-exclusive, terminable at any time, and
consistent with the activity restrictions in the Main Agreement.
4. No Employee Substitution, Core Operations, or Equivalent Duties
The Volunteer shall not knowingly replace an absent paid employee, teacher, teaching assistant,
contractor, required staff member, or person counted for staffing, supervision, insurance,
licensing, or adult-to-child ratios. The Volunteer shall not independently open, close, manage, or
operate a classroom, program, event, or facility; accept sole responsibility for minors; or perform
work the Volunteer understands would otherwise require paid personnel. The Volunteer
understands that permitted supportive activities must remain materially different in responsibility
and authority from paid instructional, supervisory, administrative, and operational positions. If
requested to cover an employee absence, independently teach, supervise minors alone, or assume
a core operating function, the Volunteer agrees to decline and promptly notify an authorized
Organization representative.
5. Continuing Duty to Raise Any Status Inconsistency
The representations in this Supplemental Agreement are continuing representations. If the
Volunteer believes that actual duties, scheduling, supervision, treatment, compensation
expectations, or operational dependence have become inconsistent with volunteer status, the
Volunteer agrees, when reasonably safe, to stop the disputed activity and notify the Organization
in writing as soon as reasonably practicable, identifying the date, instruction, person involved,
activity, and concern.
Failure to give notice does not waive a right that cannot lawfully be waived, but may be considered
as contemporaneous evidence of the Volunteer's understanding, intent, knowledge, expectations,
and credibility.
6. No Reliance on Unauthorized Statements
Instructors, employees, contractors, parents, other volunteers, and non-authorized personnel
have no authority to offer employment, promise compensation, alter volunteer status, or amend
the volunteer packet. The Volunteer will not rely on an oral, text-message, social-media, or
informal statement concerning compensation or employment unless confirmed in a separate
written agreement signed by an authorized Organization representative.
If any person makes a statement that could reasonably be understood as promising compensation
or employment, the Volunteer agrees to pause the affected activity and request written
clarification before continuing.
7. No Hidden Exchange, Economic Dependence, or Wage-Like Benefit
Training, orientation, observation, experience, certificates, service-hour verification,
recommendations, food, apparel, event access, supplies, or occasional nominal courtesies are not
wages and are not guaranteed consideration for hours or productivity. Ordinary approved expense
reimbursement, if any, does not create compensation unless applicable law requires otherwise.
The Volunteer is not economically dependent on the Organization for food, housing,
transportation, medical care, income, or ongoing financial support and is not participating in
exchange for such support.
8. Prospective Assumption of Risk and Release
To the fullest extent permitted by law, the Volunteer knowingly assumes ordinary and reasonably
foreseeable risks arising from future participation, including risks associated with classrooms,
minors, parents, visitors, equipment, supplies, food, communicable illness, physical movement,
parking and pickup areas, weather, third-party conduct, and the Organization's ordinary
negligence.
To the fullest extent permitted by law, the Volunteer prospectively releases and discharges the
Organization and the released parties identified in the Main Agreement from claims arising from
future volunteer participation, including ordinary personal injury, illness, property damage,
emotional distress, loss of opportunity, scheduling disputes, volunteer-hour disputes, certificate
or recommendation disputes, modification or termination of participation, and ordinary
negligence. This release does not apply to fraud, willful misconduct, intentional injury, or any
matter that applicable law does not permit to be prospectively released.
9. Release of Expectation-Based and Opportunity Claims
To the fullest extent permitted by law, the Volunteer releases claims based solely upon the
Organization's failure to offer employment, convert volunteer service into paid service, continue
volunteer opportunities, provide guaranteed hours, issue a certificate or recommendation, assign
a preferred title or role, or compensate the Volunteer for personal decisions to devote time,
arrange personal affairs, incur ordinary personal expenses, or decline other opportunities in
anticipation of volunteer participation.
This section does not release a non-waivable statutory right or a written payment obligation
separately signed by an authorized Organization representative.
10. Organization Reliance and Knowing Misrepresentation
The Volunteer understands that the Organization will reasonably rely upon these representations
when deciding whether to permit access to nonpublic program areas, participation around
minors, training, supervision, recordkeeping, facilities, activities, materials, or confidential
information. The Volunteer shall not knowingly induce the Organization to permit participation
through a material statement the Volunteer knows to be false. A good-faith complaint, protected
report, government filing, or honestly disputed legal position is not fraud merely because the
Organization disagrees. The Organization nevertheless reserves all rights and remedies available
under law for knowing material misrepresentation; falsification of hours, duties, communications,
injuries, incidents, promises, or instructions; evidence fabrication, alteration, destruction, or
concealment; knowingly false factual accusations made to obtain improper money or leverage;
fraud; extortion; defamation; theft; unlawful disclosure; or other independently actionable
misconduct.
11. Indemnification Confirmation
The packet's indemnification terms are stated in Section 27 of the Main Agreement. Without
limiting them, the Volunteer confirms an understanding that those terms address, among other
things, losses caused by knowing material misrepresentation, falsification or destruction of
evidence, unauthorized contact with or transportation of a minor, unauthorized media capture or
disclosure, breach of confidentiality, unauthorized representation of the Organization, intentional
misconduct, and violation of law. Nothing in the Main Agreement or this Supplemental Agreement
imposes liability merely because the Volunteer makes a good-faith, legally protected complaint,
report, or claim.
12. Protected Reports and Government Communications
Nothing in this Supplemental Agreement prohibits reporting suspected child abuse, neglect,
danger, or unlawful conduct; contacting law enforcement, child protective services, emergency
services, a court, or a government agency; cooperating with an investigation; making a legally
protected good-faith complaint; or exercising a right that cannot lawfully be waived. This
protection does not authorize knowingly false statements, fabricated evidence, or independently
unlawful conduct.
13. Separate Arbitration Confirmation
The Volunteer separately confirms review of Sections 31 through 33 of the Main Agreement
concerning informal resolution, binding individual arbitration, and waiver of class, collective,
consolidated, private attorney general, and representative proceedings. To the fullest extent
permitted by law, covered disputes will be resolved individually by a neutral arbitrator rather than
by a judge or jury. This provision does not prohibit legally protected government communications
or reports.
14. Integration, Construction, and Severability
This Supplemental Agreement is incorporated into the Main Agreement and shall be read with the
Adult Volunteer Intake and Quick Consent and the Unified Signature and Acknowledgment Page.
The documents form one integrated volunteer packet. No provision shall be interpreted to waive a
right that cannot lawfully be waived.
Each provision is intended to be enforced to the fullest extent permitted by law. If any provision is
invalid, unlawful, overbroad, or unenforceable, it shall be narrowed or modified to the minimum
extent necessary, and the remaining provisions shall remain in effect.
When this packet is signed electronically, the electronic form of the Unified Signature and
Acknowledgment Page is the record of execution for the entire packet, and the absence of
separate initials beside any individual section of the electronic version does not affect that
section's inclusion in the signed packet.
IMPORTANT: The Volunteer should not sign this Supplemental Agreement unless the Volunteer has
received and reviewed the Main Agreement and understands that the documents will be signed
together on the Unified Signature and Acknowledgment Page.
The World Nexus, dba Xstar Education Version 2026.11.3
The safety of the children in our care comes before every other consideration in this Policy. The Organization adopts this Child Protection Policy under California Business and Professions Code Section 18975 and in keeping with the Child Abuse and Neglect Reporting Act (California Penal Code Sections 11164 and following). This Policy states, in one place, how the Organization screens, trains, and supervises the adults who work with our students, and exactly what every covered adult must do when child abuse or neglect is known or reasonably suspected.
If any part of this Policy ever conflicts with a duty imposed by law, the law controls and this Policy will be read to comply with it.
This Policy applies to every adult who has contact with students through the Organization, in any capacity (each, a "Covered Adult"):
Covered Adults receive this Policy before, or at the start of, their student-contact duties, and acknowledge it as provided in Section 12. For independent contractors, compliance with this Policy and the signed acknowledgment are conditions of performing student-contact services for the Organization.
(a) Background check. Each administrator, employee, and regular volunteer shall, before performing duties involving direct contact with, or supervision of, students, undergo a background check under California Penal Code Section 11105.3, for which the Organization requests state and federal level criminal history information as that section provides. The Organization's heritage school registration under Education Code Section 33195(a)(6) rests on criminal record summary information obtained pursuant to Education Code Section 44237, and the screening under this Section is administered consistently with that requirement. As an organizational standard, independent contractors and any other Covered Adults undergo an equivalent fingerprint-based background check, through the screening channel lawfully available for their category, before performing such duties.
(b) Mandated reporter statement. The Director and each employee — all of whom are mandated reporters under Education Code Section 33195(a)(8) — shall, before beginning their service with the Organization, sign the statement required by California Penal Code Section 11166.5 and Education Code Section 33195(a)(8), and shall receive copies of Penal Code Sections 11165.7, 11166, and 11167, as provided in the Organization's Mandated Reporter & Child Safety Acknowledgment.
(c) Health screening. Covered Adults complete the health screening described in Education Code Section 33195.6(b), including a test for tuberculosis, in the manner the Organization prescribes for their category (a verification signed by, or under the supervision of, a licensed physician and surgeon).
(d) No clearance, no student contact. Administrative processing may proceed in parallel, but a Covered Adult may not begin duties involving direct contact with, or supervision of, students until the screening items the Organization requires for their category are complete and the Covered Adult has signed the acknowledgment in Section 12.
(e) Completion is not clearance. Completing a background check does not itself qualify a person for student contact. The Organization reviews the results under applicable law — including the bars on employment in Education Code Section 33195.1 — and clears each person for student contact only after that review.
Each administrator, employee, and regular volunteer shall complete training in child abuse and neglect identification and reporting, as required by Business and Professions Code Section 18975(a). This requirement may be met by completing the online mandated reporter training provided by the Office of Child Abuse Prevention of the California Department of Social Services. The Organization sets an internal completion deadline of 30 days after a Covered Adult begins student-contact duties and tracks completions; the training is repeated annually, and also when the Organization directs or when the training provider's updated course makes repetition appropriate. Independent contractors complete the same training as a condition of student-contact services. The reporting duties in Section 5 apply to a Covered Adult from the first day of student-contact duties, whether or not the training has yet been completed.
(a) The duty is personal and cannot be delegated. A mandated reporter who, in a professional capacity or within the scope of their role, knows of or reasonably suspects child abuse or neglect must report it personally. Telling a supervisor, the Director, a parent, or another Covered Adult does not satisfy the duty, and no one at the Organization may ask a reporter to hold, route, soften, or withdraw a report.
(b) Report outside the Organization, immediately. The report is made by telephone immediately, or as soon as practicably possible, to one of the agencies identified in Penal Code Section 11165.9 — for this campus, ordinarily the San Bernardino County Children and Family Services Child Abuse Hotline, (800) 827-8724 or (909) 384-9233, or local law enforcement — followed by a written report (form SS 8572) within 36 hours, as Penal Code Section 11166 requires. Reasonable suspicion is an objective standard; it does not require certainty that abuse or neglect occurred, medical evidence, or the identity of the person responsible. A report is made even if some of this information is unknown.
(c) Internal awareness, without compelled self-identification. So that the Organization can protect students and cooperate with the receiving agency, a concern that has led to a report is brought the same day to the attention of the Director — or, if the Director is the subject of the concern, to the Organization's designated alternate officer, in which case the Director is not apprised of it. Any Covered Adult who learns of such a concern — from the reporter, from the agency, or otherwise — passes it on under this subsection; no one is required to relay information they do not have. Consistent with Penal Code Section 11166(i)(2), this Policy does not require any employee to disclose to the Organization that they are the person who made a report, and the Organization will not ask a reporter to identify themselves or seek to identify a reporter who has not done so. Internal notice is never a substitute for the external report and must never delay it.
(d) Do not investigate first. Covered Adults do not interview the child about the concern, confront a suspected person, or gather evidence before reporting. Minimal questions needed for the child's immediate safety, and ordinary classroom interaction, are not an investigation.
(e) Confidentiality and protection. The identity of a reporter is confidential as provided in Penal Code Section 11167(d), and reports and related records are confidential as provided in Penal Code Section 11167.5; each may be disclosed only as those statutes permit. Reporters acting as required by law have the immunity provided by Penal Code Section 11172. The Organization prohibits retaliation against any person who makes a good-faith report or participates in a resulting process.
(f) Failure to report. Failure by a mandated reporter to report as required is a criminal offense under Penal Code Section 11166(c) and is also a violation of this Policy subject to Section 10.
(g) Covered Adults who are not mandated reporters. A Covered Adult who is not a mandated reporter and who knows of or reasonably suspects child abuse or neglect shall immediately tell the Director or a mandated reporter who is on site, and may also report directly to an agency listed in subsection (b); if neither the Director nor a mandated reporter on site can be reached promptly, the Covered Adult shall report directly to such an agency. Prompt escalation under this subsection is a condition of service. Mandated reporter status is determined by Penal Code Section 11165.7; nothing in this Policy confers or removes that status as a matter of law.
If a report or concern involves a Covered Adult, the same external reporting rule in Section 5 applies without exception. In addition, the Director — or, if the Director is involved or unavailable, the designated alternate officer or the administrator then present at the campus — will remove the Covered Adult from student contact as soon as they learn of the concern, and in all events before that adult's next period of student contact, pending, where a report has been made, guidance from the receiving agency and, in all cases, the Organization's own review; will preserve relevant records; and will not conduct interviews or inquiries that could interfere with the agency's work. Interim removal is a safety measure, not a finding of wrongdoing.
(a) Consistent with Business and Professions Code Section 18975(c)(2), the Organization requires, to the greatest extent possible, the presence of at least two mandated reporters whenever Covered Adults are in contact with, or supervising, children.
(b) When two mandated reporters cannot be present — for example, brief one-on-one instruction — the interaction must remain observable: doors stay open or have an unobstructed window, the setting is within sight or hearing of another adult, and the interaction is limited to the scheduled activity. A trip authorized in writing under Section 8(4) satisfies this Section for the duration of that trip; subsection (a) continues to apply to the scheduling of such trips. A Covered Adult may not be alone with a student behind a closed, unobservable door, in a vehicle (except as Section 8(4) permits), or in any off-campus setting outside an Organization activity.
(c) The Organization's ordinary scheduling and class records are the records by which staffing under this Section is ordinarily shown.
Covered Adults shall:
The Organization keeps, for each Covered Adult, the signed acknowledgments, mandated reporter statements, screening status (including the annually signed authorizations described in Penal Code Section 11105.3(b)(2)(C)), and training records generated under this Policy, and retains them as the applicable statutes and the Organization's record practices require (including retention of background-check authorizations under Title 11, California Code of Regulations, Section 405). Screening and reporting records are kept confidential and are accessible only to those who need them to administer this Policy or to comply with law.
A violation of this Policy by an employee is grounds for discipline, up to and including termination; by a volunteer, for removal from service; and by an independent contractor, for suspension of student-contact services and remedies under the contractor's agreement. For independent contractors, the remedies for a violation are those provided in the contractor's agreement; the screening gate in Section 3 and the interim safety measures in Sections 5 through 8 take effect immediately and are not conditioned on any contract procedure. Nothing in this Policy limits the Organization's rights under any other agreement or at law.
The Director administers this Policy, maintains the campus posting of the reporting hotline numbers, and reviews this Policy at least once a year and whenever the underlying law changes. Amendments are issued under a new version number and take effect for a Covered Adult when the amended Policy is delivered to that person, except that a material amendment does not bind an independent contractor until the contractor has acknowledged it; material amendments will be re-acknowledged by Covered Adults.
I acknowledge that I have received and read this Child Protection Policy (Version 2026.11.3). I understand that, if I am a mandated reporter under California Penal Code Section 11165.7, my duty to report known or reasonably suspected child abuse or neglect is personal, cannot be delegated, and is not satisfied by telling someone inside the Organization; the report must be made to an outside agency as Section 5 describes. If I am not a mandated reporter, I will follow the escalation required by Section 5(g). I agree to follow this Policy as a condition of my service with the Organization. Where this acknowledgment is signed electronically, my single electronic signature, applied after I have viewed this Policy and completed the review confirmations recorded by the signing system, adopts this acknowledgment as identified by name and version on the signing completion record.